AI Appointment Setter for Inbound & Outbound Sales Calls
Sets appointments while you sleep.
Floo AI acts as an AI appointment setter that qualifies prospects and books meetings during live inbound or outbound voice calls. The agent checks real-time calendar availability, confirms the selected time and sends the meeting invite before the conversation ends.
Use Floo for demo requests, outbound sales campaigns, event leads, follow-ups and other workflows where the goal is to move a qualified prospect directly onto the right salesperson's calendar.
<15s
From Selected Slot to Confirmation
28%
Lower No-Show Rate in Selected Deployment
5+
Calendar Systems Supported
Performance figures shown are based on selected Floo deployments and may vary by call flow, calendar integration and reminder configuration.
How AI Appointment Setting Works
How an AI Appointment Setter Books a Sales Meeting
From first conversation to confirmed meeting in one call.
Floo combines qualification and scheduling so a sales lead does not need to move through separate calls, emails and scheduling links before reaching your team.
Start an Inbound or Outbound Conversation
Demo, CRM, outbound list, event
Trigger the appointment-setting workflow from a demo request, CRM record, outbound list, event lead or other sales source.
Qualify the Prospect
Fit + interest + readiness
Ask the sales questions required to confirm fit, interest and meeting readiness before offering time on a sales calendar.
Check Live Calendar Availability & Book
Real-time slot check
Floo checks the appropriate salesperson's calendar, offers available times and confirms the selected slot during the conversation.
Send the Invite, Reminder & Rescheduling Options
Invite + configured reminders
Send the meeting invite immediately, trigger configured reminders and allow the prospect to reschedule through the same voice workflow.
What it does
AI Appointment Setter Features
Built for the call, not the demo.
AI Outbound Appointment Setting
Upload a prospect list or trigger calls from your CRM. Floo contacts prospects, qualifies interest and books meetings when the contact is ready to speak with your sales team.
- Batch outbound campaigns
- Voicemail detection
- DNC / calling-rule controls
Real-Time Sales Calendar Booking
Check live sales-team availability during the conversation and book the prospect directly into the correct calendar.
- Google Calendar
- Outlook
- Cal.com
- Calendly
- Round-robin availability
- Time-zone handling
Automated Meeting Reminders & Rescheduling
Send configured reminders before the meeting and let prospects reschedule through voice rather than restarting the scheduling process.
- SMS reminders
- Voice reminders
- Voice rescheduling
- No-show recovery
Use cases
AI Appointment Setter Use Cases
AI Appointment Setter for Sales Demos
Contact inbound or outbound prospects, qualify fit and book the right account executive during the same conversation.
Outcome
Qualified prospects land on the right AE's calendar without email back-and-forth.
AI Appointment Setter for Patient Recall Campaigns
Contact patients with approved recall or scheduling workflows and book the next visit during the conversation.
Outcome
Recurring recall programs run without adding coordinator headcount.
AI Appointment Setter for Advisor & Review Meetings
Contact customers for scheduled reviews and book qualified conversations into advisor calendars.
Outcome
Advisors walk into pre-scheduled review meetings instead of chasing calendars.
FAQ